Digital query platform for rail transports

From 1 January 2023, certain waste transports must be carried out by rail. By 1 December 2022, the Federal Ministry for Climate Action, Environment, Energy, Mobility, Innovation and Technology (BMK) is to set up a digital inquiry platform with the aim of making targeted inquiries and quickly obtaining offers from rail transport companies.

Legal requirements

Transports of waste with a total weight of more than ten tonnes over a transport distance by road of more than

  • 300 km in Austria from 1 January 2023,
  • 200 km in Austria from 1 January 2024,
  • 100 km in Austria from 1 January 2026,

have to take place by rail or by other means of transport with equivalent or lower pollutant or greenhouse gas potential (e.g. propulsion by fuel cell or electric motor). 

This does not apply if it is proven that no adequate capacities can be provided by rail or if, in the case of transport by rail, the transport route to be covered by road for the arrival and departure to and from one of the nearest loading points would be 25 % or more compared to the road-only transport.

Confirmations

The Federal Ministry for Climate Action, Environment, Energy, Mobility, Innovation and Technology (BMK) ensures through the digital platform that it is possible to request offers for waste transport by rail. If no adequate capacities can be provided, confirmation is given within two working days. Only the confirmation by the digital platform is valid as proof that no adequate capacities can be provided.

Participating Railway Companies

List of the participating Railway Companies (PDF, 110 KB)

List of Waste Types

Please find here the provisional list of waste types on the part of the railway companies (RCs), which means that in the first step the RCs will concentrate on the waste types on the list for transport by rail.

List of Waste Types (in German) (PDF, 215 KB)

Legal basis

The relevant provisions are contained in sections 15 paragraph 9 and 69 paragraph 10 of the Waste Management Act 2002 (AWG, → RIS) as amended by the Recycling Management Package (Federal Law Gazette I No. 200/2021).

Participation Platform

Prerequisite is a registration in the → USP.

For companies or representatives for companies or associations based in Austria, please follow these instructions:

For sole proprietorships or representative offices for companies or associations not located in Austria, please contact aufschiene@bmk.gv.at with the subject "USP registration". We will support you with the registration process.

Examples of calculation

Frequently asked questions (FAQ)

According to Article 15(9) and Article 69(10) of the Waste Management Act 2002 (AWG, → RIS), there is a general obligation to transport waste with a total weight of more than ten tonnes by rail or by other means of transport with equivalent or lower pollutant or greenhouse gas potential (e.g. propulsion by fuel cell or electric motor) if the distance by road between the place of destination and the place of dispatch exceeds

  • 300 km from 1 January 2023
  • from 1 January 2024 200 km or
  • from 1 January 2026 100 km.

The regulation is intended to achieve a shift of transports from road to rail or to means of transport that are equivalent to rail in terms of pollutant or greenhouse gas potential.

The general obligation under Article 15(9) or Article 69(10) Waste Management Act 2002 does not apply if it is proven that

  1. the transport is carried out by a means of transport that is equivalent to rail in terms of pollutant or greenhouse gas potential (e.g. drive by means of fuel cell or electric motor, use of biofuel that meets the sustainability criteria)
  2. in the case of rail transport, the transport distance to be covered by road for the transport route to and from one of the nearest loading points would be 25% or more compared to transport exclusively by road. (so-called "25% exception")
  3. no corresponding capacities are made available by the railway companies, or
  4. a (subsequent) impossibility has occurred.

  1. With the inquiry (possible without login)
  2. With the request for an offer. This comprises two stages
    • Stage 1 (possible without login) is the request that checks whether the transport of the waste types is offered at all; (only) if this is confirmed, the user is forwarded to stage 2.
    • Step 2 (login required) is the request for a quotation.

The fastest route, i.e. the road transport route with the shortest travel time between the place of dispatch and the place of destination, taking into account the travel permitted for HGVs, is used as the benchmark for the calculation.

Note: You only need to change the details already pre-filled in the inquiry regarding the dimensions and total weight of the motor vehicle and the trailer including the load if you wish to carry out a special transport. These dimensions will be taken into account when calculating the fastest route.

To search for an address, please first enter the street name, house number and only then the postcode and town.

If an address (place of dispatch or destination) cannot be found by the system, please write an e-mail stating address(es) in the subject to aufschiene@gv.at

The relevant road transport distance is determined by the place of dispatch and destination. Any transport interruptions or mere transhipments are not to be taken into account.

Yes. The requirement is that private loading points have been created by the company under "My profile".

If the indication "subject to notification" is selected, the authorised border crossings are to be indicated additionally within the scope of the prerequest and, if available, the respective notification number.

Only the transport distance covered in Austria is relevant for the calculation. Three cases must be distinguished:

  1. The import of waste - here the road transport distance from the border crossing to the place of destination is decisive.
  2. The transit of waste - here the road transport route between the two border crossings is decisive.
  3. The export of waste - here the road transport distance from the place of dispatch to the border crossing is decisive.

In the case of wastes subject to notification for which an exact transport route is specified, this route shall be relevant. If waste subject to notification is exported from several places of dispatch, the calculation shall be made for each individual transport route.

The result is the result of the inquiry. The inquiry result shows whether an exception applies due to the distance (km, 25% exception) and serves as information. The inquiry result can, for example, be printed out and carried along during transport. There is no obligation to carry the check result with you during transport.

The review result of an inquiry can only be downloaded once as a PDF document.

The digital platform enables a two-stage query for offers: Stage 1 is the waste type query, which checks whether the transport of the queried types of waste is offered at all. If not, the second stage is the offer request.

If there is no capacity for rail transport, the digital platform shall issue a confirmation. The confirmation (stage 1 or stage 2) must be carried along with the waste when it is transported by road and must be presented to the authorities on request.

If the transport of the waste types specified is not currently offered (stage 1), the digital platform immediately issues a corresponding confirmation.

In the case of requests for offers (stage 2), a confirmation will be issued within two working days (Mon-Fri), i.e. within 48 hours from the time of the request, applicable, if no corresponding capacities can be provided by the participating railway companies or no response has been received from the participating railway companies.

Note: Saturdays, Sundays and public holidays are not included within the 48-hour period, so that the waiting time until the issue of the confirmation (stage 2) is automatically longer if a query is made on such a day or such days lie between the working day of the query and the next working day.

Every user of the digital platform can perform inquiries or queries on the type of waste. Only the query to obtain an offer requires registration or login to the digital Business Service.

Digital Business Service Link: Unternehmensserviceportal (usp.gv.at)

For sole traders or representative offices for companies or associations domiciled in Austria, please follow these instructions:

For sole proprietorships or representative offices for companies or associations not domiciled in Austria, please contact aufschiene@bmk.gv.at with the subject "USP Registration". We will assist you with the registration process.

Registration in the digital Business Service (USP) is required to use the digital platform. Please find all information on registration in the USP on the USP website (link: Registrierung, Personifizierung, Freischaltcode (usp.gv.at))

The offer is made via the digital platform and indicates that a binding offer has been made to the querying company outside the digital platform.

If the railway company withdraws the offer within 48 hours from the time of the enquiry, the digital platform will, if there is no other offer from another railway company, issue a confirmation.

If the offer is subsequently withdrawn, for example due to subsequent impossibility, the confirmation will be given immediately.

The offer is made via the digital platform and indicates that a binding offer has been made to the querying company outside the digital platform.

If the railway company withdraws the offer within 48 hours from the time of the enquiry, the digital platform will, if there is no other offer from another railway company, issue a confirmation. If the offer is subsequently withdrawn, for example due to subsequent impossibility, the confirmation will be given immediately.

Yes, the saved queries can be used as templates, but the transport date must be set newly.

Yes, a request on the digital platform is also possible if no request is required.

The inquiry result is suitable to prove that the transport does not fall under the legal obligation due to the specified route in Austria or the generally available loading points.

Unlike the check result of the inquiry, the confirmations issued by the digital platform (stage 1 or stage 2) must be carried along during transport and presented to the authority upon request. The respective confirmation is only valid exclusively for the queried waste type or for the queried transport.

In order to fulfil the obligation to provide evidence, it is advisable to keep the confirmation of the request for an offer (stage 2) at least one year after the transport has been carried out.

Note: The confirmation must be carried during transport.

If your company is not yet registered in the digital Business Service (USP - www.usp.gv.at), the query in the initial phase until the completion of the registration can be made by a business partner already registered in the USP.

Through the Business Partner Service, you can forward all data of your query to a business partner by means of an identification number ("identification key") generated by the digital platform, provided that this company is willing to support you by means of the Business Partner Service and to take over the sending of the query to the participating railroad company for you. You can only forward the identification key outside the digital platform, for example by e-mail. The other company must be registered in the digital Business Service.

This is how the Business Partner Service works: You enter

  • your company data (company name and address),
  • your contact details,
  • the transport details and
  • the waste information

in the digital platform.

The digital platform creates an identification key that you can send to your business partner outside the digital platform, for example by e-mail. Please make sure beforehand that your business partner is registered in the USP and willing to support you within the scope of the Business Partner Service.
Your business partner can retrieve your information using the identification key provided and send the query to the participating railroad companies within the digital platform. Offers from the railroad companies are sent directly to you or to the contact address, you have provided.

Please note that your business partner will have access to the data during the processing time in order to support you in the processing of the query.

As a registered company, you can support your business partners who are not yet registered with a query during a transitional phase until registration by the Business Partner Service: Your business partner will send you an identification key. Using this identification key, you can call up the business partner data provided and forward the query to the participating railway companies via the digital platform.

Please check in particular whether the contact and address data provided match the business partner's data known to you. If this is not the case and you have doubts about the trustworthiness of the source from which the data originates, please refrain from forwarding the data.

Note: For information on how the Business Partner Service works, see FAQ „What is the Business Partner Service and how does it work?“